How to Write a Notice of Meeting Whether you run a small business, a club or a civic organization, writing a notice of a meeting will allow interested members of your community to participate and learn more about your organization. A successful notice of a meeting will clearly and succinctly inform the public and other interested parties of the location, date and time of your meeting. It will also draw attention to the meeting itself and give readers contact information pertaining to the meeting. Write the name of your organization at the top of the page in a relatively large font size. Type "Notice of Meeting" a few lines down in a large font (about 36 point). Write "Notice of Public Meeting" if your meeting will be open to the public. Type the date and time of the meeting a few lines down in a smaller font of about 28 point. Write the location of the meeting on the next line in the same font size.