Task4 Read the following passage about the five golden rules for a chair person and answer questions 21-30. Five golden rules for a chair person Paragraph 1 Time is like gold during meetings. Don't let a discussion run on unnecessarily. If an issue can't be resolved in reasonable time, cut the discussion off and continue it at a later meeting. But if you and your colleagues have to reach a decision today, be honest and tell them that they'll have to sit there until the job is done. Paragraph 2 Don't call meetings outside office hours. You want participants to be enthusiastic about being at your meeting, so never schedule meetings for evenings or weekends. Paragraph 3 Meetings are for business, not socializing. A certain amount of small talk at the beginning and end of a meeting definitely helps to create a friendly atmosphere and build team spirit. But time is money. Make sure that participants get down to business after a few minutes of pleasantries. Also make sure that business is concluded before someone changes the subject. Paragraph 4 Give people enough time to prepare for the meeting. It's surprising how many chair persons call meetings at short notice and then complain that the participants haven't prepared properly. With advance notice, participants will come to your meeting having thought about your agenda, read through the background papers, prepared presentations, and come up with solutions to problems. Paragraph 5 Meetings should be democratic in approach and spirit. The only point in bringing people together for a meeting is to let them discuss an issue. If you want to announce decisions that have been made, don't do it at a meeting but find another way of communicating it. Your meetings should have a creative and open atmosphere so that your people can make interesting contributions to the discussion. Questions 21-25 Read the passage and choose the best heading for each paragraph tom the list in the box. There is one heading you do NOT need. 21. Paragraph 1________ 22. Paragraph 2________ 23. Paragraph 3________ 24. Paragraph 4________ 25. Paragraph 5________ A. Meetings during office hours B. Preparation time for meetings C. Open and free discussions in meetings D. Inviting participants to make small talk E. Time control in meetings F. Meetings for business not socializing Questions 26-30 Complete the sentences with the EXACT words, phrases, or numbers from the passage. You must use NO MORE THAN THREE words for each blank. 26. You should stop a discussion from running on unnecessarily to save precious ____ . 27. Participants usually don't like meetings that are scheduled for ____ . 28. A little small talk may help to create a friendly atmosphere and build ____ . 29. Participants should be given ____ notice so that they will have enough time to prepare for the meeting. 30. If you want people to be active and to contribute at a meeting, a(an) ____ atmosphere is necessary.